1. Who We Are

Key Persons Recruitment is a recruitment agency placing qualified Early Years professionals into permanent roles across London.
For the purposes of data protection law, we are the “data controller” of personal information you provide to us.

2. What Information We Collect

We may collect and process the following types of personal data:
 
For Candidates:

• Full name

• Contact details (email, phone, address)

• CV and employment history

• Qualification details

• Right to Work documentation

• DBS status (where applicable)

• References

• Salary expectations

• Interview notes

• Any information you provide during registration

 
For Clients (Nurseries):

• Contact names

• Business contact details

• Vacancy information

• Interview feedback

• Placement details

 
We do not collect more information than is necessary to provide recruitment services.

3. How We Collect Your Data

We collect data when:

• You submit your CV via our website

• You contact us by phone or email

• You apply for a role

• A nursery provides vacancy details

• You provide information during a registration call

• Information is publicly available (e.g. LinkedIn, job boards)

4. How We Use Your Data

We process personal data for legitimate recruitment purposes, including:

Candidates:

• Assessing suitability for permanent roles

• Sharing your CV with potential employers (with your consent)

• Arranging interviews

• Verifying qualifications and right to work

• Managing offers and placements

• Maintaining recruitment records

Clients:

• Managing vacancy briefs

• Introducing suitable candidates

• Maintaining business relationships

• Invoicing and placement records

We do not sell personal data to third parties.

5. Lawful Basis for Processing

We process personal data under the following lawful bases:

• Legitimate Interest – to provide recruitment services

• Consent – when sharing CVs with clients

• Legal Obligation – where required for compliance purposes
   

You may withdraw consent at any time.

6. Sharing Your Data

We may share personal data with:

• Prospective employers (nurseries)

• Professional advisors (accountants, legal advisers)

• IT and CRM providers (secure systems only)

We only share relevant information necessary for recruitment purposes.

We ensure appropriate safeguards are in place when data is stored or processed electronically.

7. Data Retention

We retain personal data only for as long as necessary.

Typically:

• Candidate data is retained for up to 2 years from last contact

• Client data is retained for as long as our business relationship continues and for accounting/legal requirements

You may request deletion of your data at any time (subject to legal obligations).

8. Data Security

We take appropriate measures to protect personal data, including:

• Secure password-protected systems

• Limited access to sensitive information

• Encrypted cloud-based CRM systems

• Confidential handling of documentation

9. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data

• Request correction of inaccurate information

• Request deletion (where applicable)

• Restrict processing

• Object to processing

• Request data portability

To exercise your rights, please contact us at info@keypersons.co.uk.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
www.ico.org.uk

10. Cookies

Our website may use basic cookies to improve user experience and monitor website performance.

You may adjust your browser settings to disable cookies if preferred.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The most recent version will always be published on our website with the updated date shown above.

12. Contact Us

If you have any questions about how your data is handled, please contact:
Key Persons Recruitment
info@keypersons.co.uk